Organise your own competition in Ireland!

Why would you want to organise your own competition in Ireland?

Over the last 2 years, Ireland has had 2 competitions. More and more people are going to these competitions so the demand is rising, so far the Irish Championships is the only competition every year and soon people will want more competitions in Ireland.

Organising a competition can be a rewarding experience and is seen a massive contribution to our community. It also looks fantastic on your CV – if you’re not old enough to care for that, you’ll appreciate it in a few years!

You can also organise it in your own area – we hear many people asking for competitions in their own town – organising one yourself gives you that chance!


Who can organise a competition? 

There is no specific criteria, but clearly competition experience is a big advantage. If you are too young it may not be a good idea either, although it can still happen if you can get help from other people. We’d rather that people enquire and investigate than just assume they can’t do it.

What is the first step? 

Please email or talk to Ciarán on facebook if you’d like to organise a competition.

We’ll have to decide whether we think there is good potential for the competition to happen, although most of that is down to whether you have the motivation for it. The very first thing we’ll ask about is whether you have a venue in mind, which leads us onto…

Where will my competition be?

The location in Ireland is up to you really, so most people organise them wherever they live. If you live North of the boarder this isn’t a problem,  as long as they can fulfill the points below.

The venue is the biggest stumbling block. If you find a venue then you’re well on your way. Use your local knowledge or google to help you, but here are things to consider:

Expenses: The venue cost is the main item here. This needs to be covered by registration fees, which tend to be £10-£15 per competitor. The amount of people that end up attending is completely unpredictable, so if you’re in a rural area try and find a venue that’s cheap so we can cover the costs. We usually book venues for 8am-7pm give or take an hour, so that would be 22 hours for a 2 day competition.
You may also need to factor in £50-£100 for other miscellaneous costs.

When you are getting a venue be careful of what they advertise the venue size to be. Look for the Ballroom/Cabaret capacity if possible instead of the Theatre capacity. This will give a better estimate on how many people the venue can actually hold for a competition.

Accessibility: I realise this can be a problem when if comes to rural areas, try and find a venue that’s at least 15-20 walking minutes away from a bus stop or train station if at all possible. If you live in one of the bigger cities then just try and keep the venue as close to bus stops or stations as possible.

Location: Nearby shops and reasonably-priced hotels are a big advantage and keep people very happy.

Availability: Some venues will never be free for a whole weekend and might have regular bookings in the middle of any day. Make sure this is not the case!

Lighting: Natural or consistent white light is best. Yellow/coloured spot lights are the worst.

Tables/Chairs: We need tables for people to sit round and for the timers/scrambling.

When will the competition be?

The venue search may take some time, so the date should be sorted once a suitable venue is found. We will inform you of when the best dates are, working around Irish Championships and UK competitions as we will need a delegate from the UK to come over. So you get to decide what time of the year the competition will be but we might change the dates give or take a few weeks due to scheduling.

Anything else?

Yes, after this there is more to do to prepare – make a schedule, deal with registrations, liaise with the venue etc. By this stage the competition is highly likely to happen so we  will guide you onwards through these processes over the coming months. We might also suggest that you nominate 1 or 2 more people as organisers so that they can help you.

How about on the day?

The organiser is usually left with the responsibility of running the competition. As you’ll have seen, this comprises of announcing rounds, laying out scoresheets, calling for judges etc. However it is usually a joint effort between all of the organisers and delegates on the day so if you’re worried about the running of the competition don’t be as we will help you on the day.

After the competition?

Nothing much really. The delegates will deal with the official results and reports. Although you will have a lot of pride knowing you have helped the community in organising a competition!


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